EXHIBITORS

October 16-18, 2019
Embassy Suites and Hampton Roads Convention Center – Hampton, VA

YOU’RE INVITED!

The Virginia School Counselor Association (VSCA) cordially invite you to join us as an exhibitor for the 2019 Virginia School Counselor Association Fall Conference: Closing Gaps & Opening Doors!

This conference will bring together school counselors from all over the State of Virginia looking for information from organizations like yours that can help them to do their jobs better. Insights, inspiration, and effective plans of action from various speakers will be presented during the conference.

Don’t miss this tremendous exhibiting and networking opportunity!

Exhibits located in the center of all the activity!
Special rates on hotel room reservations!
Save if you register by July 15, 2019

WHAT YOUR ORGANIZATION RECEIVES:

One 6′ x 30″ skirted table and two chairs
One full Conference registration, which includes two lunches.
(If you wish to bring one additional exhibit table representative, the fee is $75. This fee pays for food privileges only; Conference registration is not included. See below*.)
Listing in the Conference Participants’ Manual – Payment and application must be received by September 16, 2098 to be included in the manual.

PLEASE NOTE: Exhibitors requiring electrical, computer hook-up, phone outlets or Internet access must make their own arrangements with Embassy Suites & Hampton Roads Convention Center. Further information concerning this and shipping information will be included in your exhibit confirmation email.

WHO WILL ATTEND:

Elementary School Counselors
Middle School Counselors
High School Counselors
Post-Secondary Education Counselors
Administrators
Career & College Coordinators
Social Workers
Counselor Educators

30 Minute Breaks with Exhibitors!

EXHIBITOR AGENDA:

Set Up
10-16-2019, 12:00 p.m. – 3:00 p.m.

Exhibits Open
10-16-2019, 3:00 p.m. – 6:00 p.m.
10-17-2019, 7:30 a.m. – 5:00 p.m.
10-18-2019, 7:30 a.m. – 12:00 p.m.

Tear Down
10-18-2019, 12:00 p.m. – 2:00 p.m.

EXHIBIT PRICING:

	By July 15	After July 15
One Table	$400	$450
Two Tables	$750	$850
Three Tables	$1000	$1150

Payment includes conference registration, and one boxed lunch and one plated lunch for one (1) table representative.

*You may add one additional exhibit table representative per table, purchased for an extra fee of $75. The additional table representative fee pays for two lunches and break refreshments only; a conference registration is not included. Payment must be included with Exhibitor Registration Form to receive this special price for an additional exhibit table representative.

FLOOR PLAN:

Click here to download the Floor Plan to choose the best location for your table. Please decide on your 1st, 2nd, and 3rd choices, and understand these tables will be assigned in the order in which the application and payment are received.

REGISTRATION

FIVE EASY WAYS TO REGISTER:

SCAN & EMAIL: cdaugherty@ncyi.org (Download the Registration Form below)
FAX: (423) 899-4547 (Download the Registration Form below)
TOLL FREE NUMBER: (866) 318-6294
MAIL: National Center for Youth Issues, ATTN: VSCA, PO Box 22185 Chattanooga, TN 37422-2185 (Download the Registration Form below)
ONLINE: To pay online you must use a CREDIT CARD. Use the form below. By filling out the form below and paying with your credit card you are also agreeing to our Exhibitor Agreement. Please click here to download the Exhibitor Agreement.

PRINT REGISTRATION FORM

PRINT BROCHURE

Payment and Application must be received by September 16, 2019 to be included in the manual.

For more information or questions, please contact Chris Daugherty at cdaugherty@ncyi.org.

VSCA Exhibitors

Organization Information
Organization Name*
Website
Work Address*
Street Address Address Line 2 City State ZIP Code
Contact for Exhibiting Correspondence
Name*
First Last
Email*
Phone*
Who Will be Attending the Conference?
Table Representative*
First Last
Table Rep Email*
Table Rep Phone*
Will you be having an additional table representative at the conference?*
You may add one additional exhibit table representative per table, purchased for an extra fee of $75. The additional table representative fee pays for food privileges only; an institute registration is not included.
- Yes
- No
Additional Table Representative ($75 fee)*
If you plan to have an Additional Table Representative, but do not know the name of the person who will be attending, please enter "TBD" in the fields below.
First Last
Add'l Rep Email
Add'l Rep Phone
Table Locations
Click here to view the Floor Plan.
1st Choice for Table Location*
2nd Choice for Table Location*
3rd Choice for Table Location*
Would you like to donate an item for the door prize drawing?*
- Yes
- No
If yes, please describe the item that will be donated and bring it with you to the conference.
Briefly describe your organization and materials or products to be displayed.*
Exhibitor Table(s)*
Pricing reflects the Standard Registration rates.
- One Table - $450
- Two Tables - $850
- Three Tables - $1,150
Additional Table Representative ($75)
Price: $75.00
Total
$0.00
Billing Address*
Street Address Address Line 2 City State ZIP Code
Billing Email*
Billing Phone*
Credit Card*

American Express
Discover
MasterCard
Visa
Card Number Expiration Date Security Code Cardholder Name
By filling out and submitting this form you authorize National Center for Youth Issues to reserve an exhibit table(s) at the Virginia School Counselor Association Conference, October 16-18, 2019, for use by your company or organization. You acknowledge that exhibit space assignments will be made by the Conference Managers in the order in which applications are received, and also agrees to the terms of the Exhibitor Agreement included in the Call for Exhibitors package. And you specify that the products or services listed on the form below are those to be exhibited. There will be no refunds after September 16, 2019. All cancellations before September 16, 2019 will be refunded less a 50% exhibit fee.

ACCOMMODATIONS

Make Hotel Reservations Early! Limited Availability!

HOST HOTEL:

Embassy Suites and Hampton Road Convention Center

1700 Coliseum Drive
Hampton, VA 23666

The Embassy Suites, the Conference’s host hotel, has a conference rate of $130 per night, plus tax, which remains valid for reservations made by September 24, 2019, while rooms are available. The price includes full, cook-to-order breakfast and evening Manager’s Reception.

TO MAKE HOTEL RESERVATIONS:

CALL: (757) 827-8200 or (800) 362-2779. Please be sure to tell the hotel that your group / convention code if “SCA”.
REGISTER ONLINE: Go to the Embassy Suites website.

If room blocks at these hotels are full look on the main VSCA Conference webpage for overflow hotel information.

SPACE IS LIMITED!
SIGN UP TODAY!

The Association works hard to encourage the participants to visit the exhibitors.
We’ll be back in 2019!
– 2018 Exhibitor