EXHIBITORS

October 17-19, 2018
Embassy Suites and Hampton Roads Convention Center – Hampton, VA

YOU’RE INVITED!

The Virginia School Counselor Association (VSCA) cordially invite you to join us as an exhibitor for the 2018 Virginia School Counselor Association Fall Conference: School Counselors: Agents of Change!

This conference will bring together school counselors from all over the State of Virginia looking for information from organizations like yours that can help them to do their jobs better. Insights, inspiration, and effective plans of action from various speakers will be presented during the conference.

Don’t miss this tremendous exhibiting and networking opportunity!

• Exhibits located in the center of all the activity!
• Special rates on hotel room reservations!
• Save if you register by July 15, 2018

WHAT YOUR ORGANIZATION RECEIVES:

• One 6′ skirted table and two chairs
• One full Conference registration, which includes two lunches.
  (If you wish to bring one additional exhibit table representative, the fee is $75.  This fee pays for food privileges only; Conference registration is not included. See below*.)
• Listing in the Conference Participants’ Manual – Payment and application must be received by September 14, 2018 to be included in the manual.

PLEASE NOTE: Exhibitors requiring electrical, computer hook-up, phone outlets or Internet access must make their own arrangements with Embassy Suites & Hampton Roads Convention Center. Further information concerning this and shipping information will be included in your exhibit confirmation email.

WHO WILL ATTEND:

• Elementary School Counselors
• Middle School Counselors
• High School Counselors
• Post-Secondary Education Counselors
• Administrators
• Career & College Coordinators
• Social Workers
• Counselor Educators

30 Minute Breaks with Exhibitors!

EXHIBITOR AGENDA:

Set Up
10-17-2018, 12:00 p.m. – 3:00 p.m.

Exhibits Open
10-17-2018, 3:00 p.m. – 6:00 p.m.
10-18-2018, 7:30 a.m. – 5:00 p.m.
10-19-2018, 7:30 a.m. – 12:00 p.m.

Tear Down
10-19-2018, 12:00 p.m. – 2:00 p.m.

EXHIBIT PRICING:

Payment includes conference registration, and one boxed lunch and one plated lunch for one (1) table representative.

*You may add one additional exhibit table representative per table, purchased for an extra fee of $75. The additional table representative fee pays for two lunches and break refreshments only; a conference registration is not included. Payment must be included with Exhibitor Registration Form to receive this special price for an additional exhibit table representative.

FLOOR PLAN:

Click here to download the Floor Plan to choose the best location for your table. Please decide on your 1st, 2nd, and 3rd choices, and understand these tables will be assigned in the order in which the application and payment are received.

Online registration is now closed. But we have room for you! Just come to the Conference with your credit card, check or cash and you can register on-site in just a couple minutes!

 Please click here to download the Exhibitor Agreement.

Payment and Application must be received by September 14, 2018 to be included in the manual.

For more information or questions, please contact Chris Daugherty at  cdaugherty@ncyi.org.

CANCELLATION POLICY: There will be no refunds after September 13, 2018. All cancellations before September 13, 2018 will be refunded less a 50% exhibit fee.

Make Hotel Reservations Early! Limited Availability!

HOST HOTEL:

Embassy Suites and Hampton Road Convention Center

1700 Coliseum Drive
Hampton, VA 23666

The Embassy Suites, the Conference’s host hotel, has a conference rate of $127 per night, plus tax, which remains valid for reservations made by September 26, 2018, while rooms are available. The price includes full, cook-to-order breakfast and evening Manager’s Reception.

TO MAKE HOTEL RESERVATIONS:

• CALL:  (757) 827-8200 or (800) 362-2779. Please be sure to tell the hotel that your group / convention code if “VSC”.
• REGISTER ONLINE:  Go to the Embassy Suites website. 

If room blocks at these hotels are full look on the main VSCA Conference webpage for overflow hotel information.