EXHIBITORS

October 16-18, 2019

Embassy Suites and Hampton Roads Convention Center
1700 Coliseum Drive
Hampton, VA 23666

Map

YOU’RE INVITED!

The Virginia School Counselor Association (VSCA) cordially invite you to join us as an exhibitor for the 2019 Virginia School Counselor Association Fall Conference: Closing Gaps & Opening Doors!

This conference will bring together school counselors from all over the State of Virginia looking for information from organizations like yours that can help them to do their jobs better. Insights, inspiration, and effective plans of action from various speakers will be presented during the conference.

Don’t miss this tremendous exhibiting and networking opportunity!

• Exhibits located in the center of all the activity!
• Special rates on hotel room reservations!
• Save if you register by July 15, 2019

WHAT YOUR ORGANIZATION RECEIVES:

• One 6′ x 30″ skirted table and two chairs
• One full Conference registration, which includes two lunches.
  (If you wish to bring one additional exhibit table representative, the fee is $75.  This fee pays for food privileges only; Conference registration is not included. See below*.)
• Listing in the Conference Participants’ Program – Payment and application must be received by September 16, 2098 to be included in the Program.

PLEASE NOTE: Exhibitors requiring electrical, computer hook-up, phone outlets or Internet access must make their own arrangements with Embassy Suites & Hampton Roads Convention Center. Further information concerning this and shipping information will be included in your exhibit confirmation email.

WHO WILL ATTEND:

• Elementary School Counselors
• Middle School Counselors
• High School Counselors
• Post-Secondary Education Counselors
• Administrators
• Career & College Coordinators
• Social Workers
• Counselor Educators

30 Minute Breaks with Exhibitors!

EXHIBITOR AGENDA:

Set Up
10-16-2019, 12:00 p.m. – 3:00 p.m.

Exhibits Open
10-16-2019, 3:00 p.m. – 6:00 p.m.
10-17-2019, 7:30 a.m. – 5:00 p.m.
10-18-2019, 7:30 a.m. – 12:00 p.m.

Tear Down
10-18-2019, 12:00 p.m. – 2:00 p.m.

EXHIBIT PRICING:

Payment includes conference registration, and one boxed lunch and one plated lunch for one (1) table representative.

*You may add one additional exhibit table representative per table, purchased for an extra fee of $75. The additional table representative fee pays for two lunches and break refreshments only; a conference registration is not included. Payment must be included with Exhibitor Registration Form to receive this special price for an additional exhibit table representative.

FLOOR PLAN:

Click here to download the Floor Plan to choose the best location for your table. Please decide on your 1st, 2nd, and 3rd choices, and understand these tables will be assigned in the order in which the application and payment are received.

Online Registration Closed

The online registration portal is now closed, but we will be accepting on-site registration at the event. Please bring the Registration Form (see below to download) with your method of payment to the conference.

Payment and Application must be received by September 16, 2019 to be included in the Program.

For more information or questions, please contact Chris Daugherty at  cdaugherty@ncyi.org.

Please click here to download the Exhibitor Agreement.

Please Note: There will be no refunds after September 16, 2019. All cancellations before September 16, 2019 will be refunded less a 50% exhibit fee.

Make Hotel Reservations Early! Limited Availability!

HOST HOTEL:

Embassy Suites and Hampton Road Convention Center

1700 Coliseum Drive
Hampton, VA 23666

The Embassy Suites, the Conference’s host hotel, has a conference rate of $130 per night, plus tax, which remains valid for reservations made by September 24, 2019, while rooms are available. The price includes full, cook-to-order breakfast and evening Manager’s Reception.

TO MAKE HOTEL RESERVATIONS:

• CALL:  (757) 827-8200 or (800) 362-2779. Please be sure to tell the hotel that your group / convention code if “SCA”.
• REGISTER ONLINE:  Go to the Embassy Suites website. 

If room blocks at these hotels are full look on the main VSCA Conference webpage for overflow hotel information.