EXHIBITORS

October 20-22, 2021

Embassy Suites and Hampton Roads Convention Center
1700 Coliseum Drive
Hampton, VA 23666

Map

YOU’RE INVITED!

The Virginia School Counselor Association (VSCA) cordially invite you to join us as an exhibitor for the 2021 Virginia School Counselor Association Conference: Connecting the Dots: Mental-Health, Anti-Racism, Inclusion, & Social Justice.

This conference will bring together school counselors from all over the State of Virginia looking for information from organizations like yours that can help them to do their jobs better. Insights, inspiration, and effective plans of action from various speakers will be presented during the conference.

Don’t miss this tremendous exhibiting and networking opportunity!

  • Exhibits located in the center of all the activity!
  • Special rates on hotel room reservations!
  • Save if you register by July 15, 2021

WHAT YOUR ORGANIZATION RECEIVES:

  • One 6′ x 30″ skirted table and two chairs
  • One full Conference registration, which includes two lunches.
    (If you wish to bring one additional exhibit table representative, the fee is $75.  This fee pays for food privileges only; Conference registration is not included. See below*.)
  • Listing in the Conference Participants’ Program – Payment and application must be received by September 15, 2021 to be included in the Program.

PLEASE NOTE: Exhibitors requiring electrical, computer hook-up, phone outlets or Internet access must make their own arrangements with Embassy Suites & Hampton Roads Convention Center. Further information concerning this and shipping information will be included in your exhibit confirmation email.

WHO WILL ATTEND:

  • Elementary School Counselors
  • Middle School Counselors
  • High School Counselors
  • Post-Secondary Education Counselors
  • Administrators
  • Career & College Coordinators
  • Social Workers
  • Counselor Educators

Quality Exhibitor Time

30 minutes of EXCLUSIVE attendee exhibit viewing time between breakout sessions!

EXHIBITOR AGENDA:

Set Up
10-20-2021, 12:00 p.m. – 3:00 p.m.

Exhibits Open
10-20-2021, 3:00 p.m. – 6:00 p.m.
10-21-2021, 7:30 a.m. – 5:00 p.m.
10-22-2021, 7:30 a.m. – 12:00 p.m.

Tear Down
10-22-2021, 12:00 p.m. – 2:00 p.m.

FLOOR PLAN:

Click here to download the Floor Plan to choose the best location for your table. Please decide on your 1st, 2nd, and 3rd choices, and understand these tables will be assigned in the order in which the application and payment are received.

EXHIBIT PRICING:

By July 15th

  • One Table – $400
  • Two Tables – $750
  • Three Tables – $1,000

After July 15th

  • One Table – $450
  • Two Tables – $850
  • Three Tables – $1,150

Payment includes conference registration, and one boxed lunch and one plated lunch for one (1) table representative.

*You may add one additional exhibit table representative per table, purchased for an extra fee of $75. The additional table representative fee pays for two lunches and break refreshments only; a conference registration is not included. Payment must be included with Registration Form to receive this special price for an additional exhibit table representative.

Paying with a Credit Card?

Choose one of these options:

  • ONLINE
  • Scan and EMAIL Registration Form
  • FAX Registration Form
  • MAIL Registration Form
  • PHONE

Paying with a Check?

  • MAIL check with the Registration Form

*Checks must be made payable to National Center for Youth Issues.

EMAIL: cdaugherty@ncyi.org

FAX: (423) 899-4547

PHONE: (866) 318-6294

MAIL: National Center for Youth Issues, Attn: VSCA
 P.O. Box 22185
 Chattanooga, TN 37422-2185

Payment and Application must be received by September 15, 2021 to be included in the Program.

For more information or questions, please contact Chris Daugherty at  cdaugherty@ncyi.org.

Please Note: There will be no refunds after September 15, 2021. All cancellations before September 15, 2021 will be refunded less a 50% exhibit fee.

Make Hotel Reservations Early! Limited Availability!

HOST HOTEL:

Embassy Suites and Hampton Road Convention Center

1700 Coliseum Drive
Hampton, VA 23666

 

The Embassy Suites, the Conference’s host hotel, has a conference rate of $136 for Wednesday night and $133 for Thursday night, plus tax. This rate is valid before September 26, 2021 while rooms are available. The price includes full, cook-to-order breakfast and evening Manager’s Reception.

TO MAKE HOTEL RESERVATIONS:

  • CALL:  (757) 827-8200 or (800) 362-2779. Please be sure to tell the hotel that your group / convention code if “VCA”.
  • REGISTER ONLINE:  Go to the Embassy Suites website.
    The link automatically selects Wednesday to check-in and Friday to check-out. If you need to add Tuesday night, or only reserve one of the nights, you will need to edit the reservation. 
VSCA 2018 Embassy Hotel

If room blocks at these hotels are full look on the main VSCA Conference webpage for overflow hotel information.